IMR Digital’s Mailroom Services Optimize Back Office Functions

Any organization that deals with a significant volume of documents and information on a daily basis can benefit from IMR Digital’s Mailroom services. Our Mailroom services help to automate processing, streamline document management and reduce costs.

The majority of documents critical to business operations are still being processed manually. Our Mailroom Service automates the intake, verification and digital conversion of critical information. We have implemented solutions for all types of companies from manufacturing to medical practices and state agency to global entities. For each client, we employ our technology and best practices to customize the intake, verification and processing to fully meet their needs.

Document Intake & Processing Eliminates Manual Processing

Digital Mailroom

When an organization has a need for processing incoming documents, such as annual registrations, license renewals or other information, IMR Digital’s Mailroom is the solution. IMR Digital’s Mailroom alleviates the need for manual procedures, while ensuring fast and accurate document processing.

IMR Digital’s Mailroom service includes receipting the paperwork; imaging and data entering the information; processing and collating the checks or fees; providing secure storage and transmittal of the information.

DOCUMENT INTAKE – Incoming documents can be received via email or mail. Each item is sorted and prepared for scanning when needed.

DIGITAL CONVERSION – Items are electronically scanned for high-speed document processing.

DATA EXTRACTION – Advanced optical character recognition software indexes the digital documents and extracts the data needed for processing.

INTEGRATION OPTIONS – Several options are available for integrating the captured data for document workflow processing including secure FTP and cloud-based access.

ARCHIVING & BACK UP – After the conversion process, all digital documents can be archived and retained for disaster recovery.

Remittance Processing / Lockbox

Remittance Processing by IMR Digital streamlines your receivables processing and gives you faster access to incoming funds, while reducing your payment processing costs. Incoming checks are directed to your designated lockbox. Once received, IMR Digital’s processing team will sort the checks and send them through our high-speed scanners. Payment information is extracted from each check and the data is compiled and transmitted to you electronically, along with check images, for integration into your account system. Once verified, an electronic deposit is submitted to your financial institution.

Mailroom Services – We Deliver Speed And Efficiency

IMR’s Digital Mailroom experts will consult with your organization and review your document management requirements to determine the most efficient and productive processes to handle your needs.