E-mail Integration/Retention Solution
Automatically manage the integration and retention of E-mail messages from Outlook.
IMR's E-mail Integration/Retention Solution captures and stores all or select E-mails that are sent or received by an entire organization in their native format. This unique E-mail retention solution addresses regulatory and legal compliance requirements to capture, archive, retain and search for corporate E-mail data.
The solution easily integrates with existing Outlook software and provides the ability to automatically tag, capture and archive messages on a pre-determined basis. Messages can be marked for retention based on subject line, message content and/or attachments. Searches for E-mails and/or attached documents can be performed based on a meta data or full text search.
- Automate capture and indexing of E-mails and attachments, increasing accuracy, consistency and efficiency.
- Eliminate E-mail data silos by centrally managing all communications throughout the enterprise.
- Reduces costs associated with the administration and infrastructure required by enterprise E-mail systems.
- Provides retention and recovery of E-mails to support compliance regulations such as e-discovery.
- Metadata or full text search on content of both E-mail and attachments.
- Immediately access E-mails and attachments with full control of user-based permissions and security via an Outlook interface.
- Enable storage of E-mails in a variety of formats including native Outlook format, Plain text, Rich text or HTML.
Manage the Retention & Disposition of Your E-mail Messages
Keeping up with document retention requirements is becoming an increasingly complex task. Adding to the complexity is the new Right To Know law requiring the retention of E-mail correspondence. Now you can automatically manage the retention and disposition of stored documents and for all E-mail accounts assigned to the agency to facilitate compliance with governmental and legal retention requirements.
Document Retention manages the retention and disposition of stored documents according to pre-defined business rules per class of document. The destruction process is initiated by the passage of time, allowing for automatic destruction and/or removal from the system. As a result, organizations avoid fines and reduce legal risks associated with expired content.
Software Interfaces Familiar To Users Simplifies Implementation
Much of the software related to IMR's E-mail Integration/Retention Solution is already familiar to users. Microsoft Outlook is the E-mail interface, which is integrated with OnBase document management to provide E-mail Integration and Retention.
This integration provides users multiple methods to import E-mails and any associated attachments including drag and drop import and auto-indexing using mail field mappings. The familiar Outlook interface increases comfort and reduces training costs, while putting indexing in the hands of those most familiar with the documents.
IMR has been utilizing OnBase as a part of consulting and custom integration services provided to the State of PA for over 10 years. IMR has implemented OnBase solutions in numerous state departments including: Treasury, Unemployment, Unclaimed Property, Department of Revenue, SWIF and many other areas.
