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IMR Solution for Right To Know Compliance
IMR has developed a comprehensive Right To Know Law Compliance Solution that allows public entities to comply with the law through the use of technology that can assist the organization in managing and organizing information. IMR has been providing document management solutions enabling organizations to capture, process, store, archive and locate documents and information for over 27 years to agencies throughout Pennsylvania.
IMR's Right To Know Solution is cost effective and scalable to meet the needs of any size organization.
The 2009 Right To Know Legislation puts a new burden on the public entity to provide the documents and information being requested. Information requests must be tracked and timed to make sure that any responses and/or appeals are handled according to the time lines as defined in the legislation.
IMR's Right To Know Compliance solution enables agencies to quickly respond to requests for information. IMR's RTK experts work closely with each agency to customize a front end and reporting mechanism that will allow users to easily request the information, track the result and report on all requests.
This solution will allow any agency to make sure that they are implementing processes that will deliver the results required to comply with the new law. So, while it may be new to your organization, trust IMR who has the experience to deliver the solution that:
1. Captures and stores E-mail sent or received utilizing the native message journaling capability. E-mail archive addresses the compliance need to capture, archive, retain and search for corporate E-mail across an entire organization.
2. E-mail archive automatically captures E-mail for the entire enterprise in one central repository.
3. Solution provides retention and recovery tools to support compliance regulations such as right to know and e-discovery.
4. Comprehensive enterprise solution that reduces costs associated with the administration and infrastructure required by enterprise E-mail systems.
5. IMR solution eliminates unreliable backup tapes that do not capture every E-mail communication.
6. Server based solution utilizing native message journaling capability of Microsoft Exchange.
7. Users with appropriate permissions can search the archive for specific messages based on metadata or full-text search on both E-mail and attachments.
8. IMR can configure a content filter that selectively archives E-mails based upon content.
9. IMR solution will provide the tools necessary to redact information such as social security numbers or other non-public data.
10. IMR can configure an audit trail as part of the customer solution.
11. E-mail Crawler provides backfile conversion of messages in exchange and/or PST files.
12. Stubbing service creates link to archived message via Outlook E-mail client.
13. IMR custom designed workflow using e-forms to create initial request through the approval process and track progress of the request until completion.
14. IMR Right To Know solution will integrate with many lines of business or document management software packages currently in use.
15. IMR will create custom reports to track and report on information being requested, and the organizations response to each request including timelines.
Advantages of the IMR RTKL Solution:
- Scalable to any size organization
- Affordable
- Integrates with all E-mail, document management or legacy systems to capture the requested information regardless of which internal software systems being used.